Parts Coordinator
Executive Mandate Specification
Position Title: Parts Coordinator
Department: Operations
Reports to: Location Manager
Position Summary: The Parts Coordinator role plays a critical role in ensuring the repair process is completed in a timely manner. Parts Coordinator orders, receives, processes and monitors parts throughout the repair process. The Parts Coordinator may also support sublet operation scheduling. This position will work closely with the Location Manager, Estimators and Body Technicians.
Responsibilities:
· Manage and complete all parts ordering: Order parts based on initial estimates and supplements utilizing the company prescribed ordering platform. Communicate with parts vendors to order parts needed. Partner with Location Manager and Estimators to ensure parts accuracy.
· Monitor deliveries: Track parts status. Update Location Manage and Estimators accordingly.
· Receive and check in parts: Receive and check in all delivered parts daily to ensure all parts are accounted for. Check quality and mirror match parts to damaged parts. Ensure all parts received are tagged with the appropriate work order number.
· Return incorrect parts: Initiate parts return to vendor immediately if the part is incorrect. Complete all daily returns.
· Invoice Posting: Ensure all parts, invoices and credits are posted as they are received, and all are posted daily.
· Statement Reconciliation: Assist location in monthly vendor reconciliation process.
· Training: Complete assigned training through Collision University. Additional internal and business partner supported training.
· Additional responsibilities as assigned.
Job duties/Job description may be adjusted or added based on the needs of the business or at management discretion
Requirements:
· Ability to work collaboratively with the team to meet shared objectives.
· Knowledge of automotive parts.
· Basic computer skills.
· Ability to work independently as well as part of a team.
· Self-motivated
· Valid drivers’ license required.
· Eligible to work in the United States.
· Willing and able to pass a thorough background check.
Preferred Qualifications :
· 1-year prior parts experience in collision repair.
· 1-year CCC One management system experience.
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Application Question(s):
- Do you have CCC1 experience?
- Do you experience with Parts Trader?
Experience:
- Collision Parts: 3 years (Required)
License/Certification:
- Driver's License (Required)
Work Location: In person
Statutory Executive Benefits & Governance
- Executive Health, Vision & Dental Coverage with Global Provider Options
- Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
- Annual Discretionary Performance Incentive & Long-Term Equity Participation
- Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
- US Department of Labor & E-Verify Work Authorization Sponsorship
