College Administrator

Executive Mandate Specification

Working Hours: Monday to Friday 9-5pm (Full-time)

Salary: £25K

Start date: April 2023

David Game College, established in 1974, (www.davidgamecollege.com) offers IGCSEs, A levels, University Foundation Programme and English Language courses for International and British students in Tower Hill. The College is looking for a highly motivated College Administrator to join our team on a full-time basis.

Main duties and responsibilities

· Work closely with College co-principals – Manage diaries, mail inbox, schedule meetings, help in formatting compliance documents; fire safety, health and safety, college policies etc.

· Work closely with Admin team to ensure day to day running of all College activities

· Schedule Room bookings for Staff and other Stakeholders

· Schedule Meetings via Zoom for staff

· Schedule online classes, events, etc. on Zoom, Google Classroom or MS Teams

· Help the attendance officer in collecting and monitoring student attendance

· Help update, maintain and monitor student records

· Help in creating and assisting with different student reports

· Assist (at key times of the year) the Head of Admissions with following up student references and safeguarding files; phoning schools and colleges to ensure that files are transferred

· Ensuring that all follow-up activities are completed in relation to a student admission

· Work closely with the marketing and events teams to help promote the business both internally and externally

· Design posters for Social Media and Events

· Take photos for Social Media and Events

· Help in setting up event spaces and booking rooms for some events

· Work closely with the IT team to ensure efficient running of all digital college systems – Zoom,
InVentry, franking machine, College security systems.

· Be always on hand to help assist in general IT help for any staff or student who needs it

· Work closely with exams officer to help ensure the running of all internal and external exams

Other main duties

· Manage all internal communications between all staff and students

· Working with the ‘Head of Clubs’ - In assisting with bookings and administering College sports & extracurricular clubs

· Be main point of contact for students

· Be main point of contact for all stakeholders of the college

· Taking phone calls, screening the caller and forwarding relevant calls to the correct person(s) in the college

· General administrative duties including scanning, printing, managing all incoming and outgoing mail, ordering and managing office equipment

Skills/Attributes

· Must be a good multi tasker – able to attend to many different/varying tasks

· Able to work in a fast paced environment and knowing how to prioritise potentially large work loads

· Proficient in using MS Office Word/Excel/PowerPoint

· Knowledge of using design software such as Canva/Prezzi/Photoshop will be valuable but not essential

· Tech Savvy – for helping with any IT/tech issues

· A quick learner

· A good team worker – must be flexible in offering a helping hand to a wide and very different variety of tasks

· Keen eye for detail, analytical and methodological

Job Type: Full-time

Salary: From £25,000.00 per year

Work Location: One location

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship