Administrative Assistant - Blood Sciences

Executive Mandate Specification

• Acts as a point of contact for all levels of hospital staff and outside agencies.
• Provide both general administrative support and clinic prep and follow up support
• Provide secretarial support at various meetings; produce agenda and minutes.
• To provide general administrative support to the Head of Department (to include management of personnel files and diary management), Service Manager, Consultants and members of the multi-disciplinary team.
• Assists in the achievement of Departmental Objectives.
• To provide administrative support, when necessary, to the wider Pathology Department.
• To provide, where necessary, support with organising Familial Hypercholesterolaemia clinics and the relevant letters to the patients.
• Answer the Departmental telephone and deal with queries and redirect calls internally as appropriate.
• Acts as a point of contact for all levels of hospital staff and outside agencies.
• Provide support with photocopying and scanning
• Provide secretarial support at various meetings; produce agenda and minutes.
• To provide general administrative support to the Head of Department (to include management of personnel files and diary management), Service Manager, Consultants and members of the multi-disciplinary team.
• Assists in the achievement of Departmental Objectives.
• Ordering of stationery and laboratory supplies.
• To provide cover for members of the secretarial/administration team during periods of leave or absence.
• Provide support with inputting over-time claims and sickness onto Healthroster.
• To provide administrative support, when necessary, to the wider Pathology Department.
• To provide, where necessary, support with organising Familial hypercholesterolaemia clinics and the relevant letters to the patients.
• Entry of referral results into the laboratory information system

The Department of Blood Sciences is a dynamic, pro-active patient focused Department that supports the areas of Chemistry, Haematology and the Hospital Transfusion Laboratory. It is a well established Department comprised of a Head of Department for Blood Sciences and a Head of Department for the Hospital Transfusion Laboratory, Consultant Haematologists, Consultant Chemical Pathologist, a team of Senior Biomedical Scientists, Biomedical Scientists, Advanced Practitioners and Medical Laboratory Assistants.

Job description is attached.

• Answer the Departmental telephone and deal with queries and redirect calls internally as appropriate.
• Acts as a point of contact for all levels of hospital staff and outside agencies.
• Provide support with photocopying and scanning
• Provide secretarial support at various meetings; produce agenda and minutes.
• To provide general administrative support to the Head of Department (to include management of personnel files and diary management), Service Manager, Consultants and members of the multi-disciplinary team.
• Assists in the achievement of Departmental Objectives.
• Ordering of stationery and laboratory supplies.
• To provide cover for members of the secretarial/administration team during periods of leave or absence.
• Provide support with inputting over-time claims and sickness onto Healthroster.
• To provide administrative support, when necessary, to the wider Pathology Department.
• To provide, where necessary, support with organising Familial hypercholesterolaemia clinics and the relevant letters to the patients.
• Entry of referral results into the laboratory information system

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship