Office Administrator

Executive Mandate Specification

• Office Administrator Part-time vacancy based as Grassby Funeral Service in Dorchester. 22.5 hours per week, 8.30am to 5.00pm, to include Wednesday, Thursday and Fridays. Also additional full time cover required to cover holidays and occasional sick leave.
• Grassby Funeral Service is the head office for six funeral branches, located in Weymouth, Blandford Forum, Sturminster Newton, Sidmouth, Seaton and Ottery St Mary.
• Computer Skills computer literate with good knowledge of Microsoft Windows XP, word processing, Microsoft Access and Excel. We also use a Funeral management System which requires data input and word processing skills.
• Duties - These are an example of the many and varied duties:

Reception/front of house

Telephone

Taking initial instructions for funerals

Word processing

Processing funerals on to Funeral Management system/producing associated documentation

Filing & photocopying

Banking

Petty Cash

Weekly and monthly returns

Attending the Chapel of Rest for viewings with relatives or friends

In the absence of a Funeral Operative, meeting Doctors and taking them to the Mortuary area to view the deceased.

Pre-paid funeral plans – initial information

General office duties e.g. post, photocopying, backing up computer records

Keeping the reception area tidy and welcoming

Receiving and managing/forwarding all emails received

Recording and coordinating weekly and monthly BACS payments (Church fees, Minister’s Fees, Doctors fees)

Circulating daily diary

Recording Cremated remains in and out

Recording donations on Extranet, reconciling donations received and forwarding to charities

Ordering stationary

Downloading music for funerals

Cloud filing

Recording names for attendance as Funerals

Job Types: Part-time, Permanent

Benefits:

• Company pension
• Sick pay

Job Type: Part-time
Part-time hours: 22.5 per week

Salary: From £13,782.00 per year

Benefits:

• Company pension

Ability to commute/relocate:

• Dorchester: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

• Driving Licence (preferred)

Work Location: One location

Expected start date: 14/06/2023

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship