Administrator

Executive Mandate Specification

Title:
Administrator

The role is responsible for the provision of administration support:

Key Tasks:
Approving and processing invoices from suppliers using SAP

Managing the invoicing mailbox

Raising Service and Purchase Orders using SAP for the KBR facilities in Yeovil, Bournemouth, Basingstoke (UK), Olomouc (CZ) and Penang (MY)

Maintain administrative processes and procedures to support the team in line with the KBR Management System.

Act as a point of contact to receive incoming enquiries/visitors and either deal with or signpost as appropriate in an efficient and competent manner.

Produce documentations such as standard letters, reports etc. in line with processes and standards. Where appropriate, assist with response to enquiries/correspondence.

Managing supplier visits to arrange collection and deliveries for equipment to be calibrated

Additional ad-hoc tasks with-in or aligned to required skills and experience.

Office IT/Communications set up/orders

Managing WIP reports for equipment currently at vendors

General filing

Supporting technician requests for parts and supplies

Supporting admin needs for the KBR facilities in Bournemouth, Basingstoke (UK), Olomouc (CZ) and Penang (MY)

Qualifications, Experience and Skills

Essential:
Ability to work as part of an integrated team or individually as required

Effective communicator both verbal and written with ability to produce accurate and timely reports

Good Excel and Outlook skills

Supply chain activities relating to Purchase Order fulfilment

Document scanning

Invoice preparation, generation for approval and issuing for commercial customers

Quotation preparation, generation for approval and issuing to commercial customers

Organisational skills – plans well in advance, manages own time, reviews progress against plan

Review and process supplier invoices against agreed contract prices and schedules using SAP

Data population into entry into calibration databases

Has worked in roles where he/she has had to accept responsibility for data accuracy within own remit and work area and compliance with company and or legal requirements

Experienced with technical and administrative document control procedures

Desirable but not Essential:
Working knowledge of SAP

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship