Executive Assistant

What are we looking for?

• Executive Administration Coordinator provides the highest level of effective and efficient support to 3 senior Regional Vice Presidents.

• A person with several years of experience in supporting multiple stakeholders in large, global, fast-moving companies.

• The incumbent must have a high level of attention to detail, excellent organizational skills, and the ability to effectively collaborate with senior leaders and peers.

• A person, who's flexible, fast reacting, and ready to be working with ambiguity.

• Working autonomously with VPs, but being a supportive team player for Extended Assistant Network.

• Hybrid-type of work model.

What will be your key responsibilities?

• Plan & execute complex, detailed travel itineraries including all transportation, hotel accommodations; obtain all necessary visas & travel documents.

• Take the initiative to identify and undertake opportunities that add value to the efficient operation of your stakeholders.

• Expense reporting and vacation tracking.

• Actively manage/maintain electronic calendars and arrange meetings (virtual/in-person), and other appointments across multiple time zones.

• Process all correspondence.

• Maintain up-to-date/accurate information on applicable databases.

• Plan meetings/events including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, etc.

• Print, collate, produce and distribute highly confidential books and/or special documents as requested.

• Generate requisitions for Purchase Orders as necessary.

What can you expect from Mars?

• Work with over 130,000 diverse and talented Associates, all guided by The Five Principles.

• Join a purpose-driven company, where we’re striving to build the world we want tomorrow, today.

• Best-in-class learning and development support from day one, including access to our in-house Mars University.

• An industry-competitive salary and benefits package, including a company bonus.

#LI-AT1

#TomorrowStartsToday

#ProudlyMars