147561 Administration Assistant

Executive Mandate Specification

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

As part of the cohesive and supportive Medical Education Directorate admin team, you will be responsible for the day to day administration involved in supporting medical education, working with the Education Coordinator, Associate Director of Medical Education and the Medical Education Service Manager to support education facilities, trainers, doctors in training and undergraduate medical students. You will undertake a wide range of duties to deliver administrative support services to support the on-boarding and training of our doctors in training as well as room management, ordering catering and equipment as required, ensuring the centers are kept in good repair and well stocked.

You will have an SVQ in Office Administration or an equivalent level of administration experience, be able to demonstrate an ability to operate within a varied administrative role with specific responsibilities. You must be able to use you initiative and prioritise workload with the minimum of instruction.

You will be a team player with excellent interpersonal skills and well developed organisational abilities, able to deal confidently with clinical staff and all external stakeholders.
A sound knowledge of the Microsoft Office suite, in particular Word, Excel, and Outlook, required. We are looking for someone with a flexible approach, good attention to detail with a helpful and friendly manner, to become a key member of our team.

Posts are office based in WGH and RIE Education Centres - Monday to Friday - 37.5 hours per week

For an informal discussion on the post, please contact Marion Mackay 07746963804

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship