Business Support Assistant-Primary Care & Community Services

Executive Mandate Specification

The shift pattern for this position is Mon – Fri 8.30am – 5pm.

The post forms part of the business support team and provides administrative support to the HQ function for South Locality.

The post will cover main enquiries, route visitors to the HQ, undertake room bookings, provide admin support to allocated Managers, undertake purchase order indents and liaise with Procurement and Payments Department. The postholder will undertake ID badges for new and current staff within the locality. The postholder will co-ordinate training information for statutory training sessions including Fire training. The postholder may be required to administer meetings, taking action notes and typing up of information from training events. The postholder will have frequent contact with staff and visitors coming to the HQ. The postholder will administer room bookings. .At all times they are expected to act in a courteous and professional manner. The postholder will update SSTS noting leave for the HQ management team on a timely basis.

Must show competence in the basic use of computer packages evidenced by experience or formal qualification e.g. ECDL.

Must show knowledge of working in an office environment and of operation of office equipment and systems. This may be through formal training or work experience.

Postholder should be a highly skilled communicator with the ability to communicate with stakeholders both verbally and in writing.

Informal Contact: Karen Lynas, Business Support Manager, Tel No: 07818 003064, Karen.lynas@ggc.scot.nhs.uk

Due to the anticipated response to this post, it may be closed before the mentioned closing date noted on the advert, therefore once you start your application form, please complete it immediately.

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship