Executive Assistant

Executive Mandate Specification

We are seeking a highly organised, experienced, and motivated Executive Assistant to support executive in his role as a chairman at both Venture Capital business and an international NGO in a fast-paced family office. The ideal candidate will be responsible for a wide range of administrative duties and will play a critical role in ensuring the smooth operation of the office. The candidate will be able to anticipate the needs of the executive and provide proactive, efficient, and effective support.

Key Responsibilities:

• Manage calendars, scheduling appointments and coordinating travel arrangements
• Handle confidential and sensitive information with discretion
• Respond to email and telephone inquiries in a professional and timely manner
• Prepare and edit correspondence, communications, presentations and other documents
• Plan and coordinate meetings, conferences, and events
• Monitor and manage incoming requests, prioritising and delegating as necessary
• Manage project tasks, including tracking progress and ensuring deadlines are met
• Manage invoices and payment processes
• Provide support as needed

Requirements:

• 6+ years experience as an executive assistant
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Ability to prioritise and manage multiple tasks in a fast-paced environment
• Ability to maintain a high level of confidentiality and handle sensitive information with discretion
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Bachelor’s degree or equivalent work experience preferred

Job Type: Full-time

Salary: £45,000.00-£50,000.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London, Greater London: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship