Executive Assistant

Executive Mandate Specification

Our company is seeking an Executive Assistant to support the Senior Management with their busy schedules and assist the executive team in carrying out their duties. This is a great opportunity for the successful candidate to move up within the company, and their efforts will be rewarded with an excellent salary, a generous benefits package and the chance to work in a positive and energetic environment.

Executive Assistant to Director

Job Responsibilities:

• Provide a full spectrum of secretarial and administrative support to Director in both business activities and personal matter
• Providing administrative support including sorting incoming correspondence, reconciliation and processing of monthly statements, and arranging internal and external meetings and functions when required
• Undertake ad-hoc projects as assigned from time to time.
• Travel management - to many of our offices across 34 countries requiring booking of international travel across multiple time zones - flights, trains, visas, hotels, transfers to and from the airport and car parking.
• Liaising with Main and Executive Board members, investors, clients and colleagues at all levels building relationships with them and their EAs/PAs over the phone, in person and via email.
• Typing dictated notes/emails.

Job Requirements:

• At least 5 years’ experience in Secretary / Personal Assistant
• Willing to travel about 80/20 ratio
• University educated
• Good command of English
• Mandarin is a extra advantage
• Solid experience in translation
• Strong coordination, communication, excellent representational and interpersonal skills, able to work independently and a good team player
• Ability to multi-task and work with strict deadlines, under high-pressure situations, and remain calm in stressful situations; ability to prioritise and adjust with change
• Keen attention to detail, be highly organised, and have strong follow-up
• Excellent time management, detail-minded in organsing business work schedules and completing tasks efficiently, mature and trust worthy
• Ability to manage sensitive and confidential information with discretion and diplomacy
• Immediate available is highly preferred
• Ability to keep to deadlines.
• Advanced MS Office experience.
• Strong interpersonal skills, with an innate ability to develop effective relationships with a broad and diverse network.

Please note that this is a Hybrid position.

No recruitment agencies

Job Types: Full-time, Permanent

Salary: £50,000.00-£55,000.00 per year

Benefits:

• Company pension

Schedule:

• Monday to Friday

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you fine with the Hybrid model?

Experience:

• Executive assistant: 5 years (required)

Language:

• Mandarin/Cantonese (preferred)

Work authorisation:

• United Kingdom (required)

Willingness to travel:

• 75% (required)

Work Location: Hybrid remote in London

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship