Medical Records Scanning Bureau Clerk

Executive Mandate Specification

Bristol Eye Hospital (BEH) have a unique opportunity for a motivated and focused individual to join their medical records team. This post will initially support with pull and prep of physical notes for clinics. However, over time duties will support the scanning of existing and new medical records to support our transition to a paper light/paperless system.

The successful candidate will demonstrate experience of working in a team with deadlines and be proficient in the use of Microsoft packages, be able to type .

This role requires some manual handling, transporting notes using trollies, moving note storage rack via a mechanised system. Please note this role will involve a lot of moving around and standing for periods of time.

• To ensure the methodical pulling and organising of the patient’s case note records for patient activity, this includes sending the patients case notes (both present & futures processes) to out-patient clinics and to departments/wards for planned admissions/emergency activity or directly to the scanning bureau in a timely manner

and in line with the Trust requirements.

• Work as a team to prepare/maintain the patients case notes for the patient’s care following manual and electronic processes at both the Medical Records Libraries and

within the Medical Records Scanning Bureau.

• To investigate and track patients case notes i.e., searching the library for missing case notes, searching & retrieving case notes for the emergency department and wards from around the Trust. Ensuring that all case notes are updated on the Trust Medway tracking system. Disclosure of patient information in accordance with current legislation.
• To work as a team to deal with loose filing/paperwork that comes into the current Medical Records Libraries and within the Scanning Bureau.

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship