Transport Administrator

Executive Mandate Specification

The Role

To assist the Transport Manager in the provision of an effective and efficient transport administration and be able to provide accurate management information.

• Assist the Transport Manager with the maintenance and management of the Transport Management System.
• Managing the HR portal and driver holiday requests / sick days.
• Compliance management and ensuring all databases are kept up to date.
• Preparation of drivers’ documents, including driver debriefs, memos, disciplinary meeting documents etc.
• Assist in monitoring driver hours and WTD rules.
• Assist in the daily/monthly production and preparation of statistics, KPIs, and various management reports as required.
• Assist in fleet administration, e.g. booking vehicles for MOT’s, services, tax etc. and filing of paperwork.
• Produce and assist in the management of tachograph infringements and ensure compliance.
• Manage drivers’ licences ensuring drivers are qualified to drive in the first instance, renewals are maintained, and medicals arranged when required.
• Manage drivers’ CPC training and organise training when renewals are required
• Ensure all transport office stock is controlled and managed, with recorded movements in and out.
• Carry out investigations and report on vehicle incidents and damage to the Transport Manager.
• Validate purchase invoices and record on the transport system to aid in budget management and the creation of management reports.
• Carry out general administration duties including typing, filing, photocopying, and data inputting.
• Adherence to all Company, statutory and Health and Safety obligations.
• To attend any relevant training sessions to ensure you are fully equipped to perform your role effectively.
• To undertake any such other duties as may be reasonably required for effective operation of the Transport Department.
• Duties/tasks listed within the context of this job description are not exhaustive and you may be asked to undertake any other duties that are reasonably requested.

Essential Skills Required:

· Experience working in a transport office or environment

· Good level of Maths and English

· Good written and verbal skills

· Good communication skills

· Good organisational skills

· Comfortable using Microsoft Office including Word, Excel, PowerPoint, SharePoint, Teams, Outlook.

· A professional manner

· Ability to work on own initiative

Desirable Skills:

· Knowledge of Tacomaster

· Planning skills

· Knowledge of Drivers Hours, Tachograph and WTD legislation.

Salary and Benefits:

We really value our people and offer a friendly working environment, a focus on developing your skills and a competitive salary.

Benefits include:

• Training and development opportunities
• Uniform

Job Types: Full-time, Permanent

Schedule:

• Day shift

Job Type: Part-time
Part-time hours: 15 per week

Salary: £10.00-£12.00 per hour

Benefits:

• Flexitime
• Work from home

Schedule:

• Day shift
• Flexitime

Supplemental pay types:

• Bonus scheme
• Performance bonus

Experience:

• Transport Administration: 1 year (required)

Work Location: Remote

Reference ID: Transport Administrator

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship